Payment Requests

If you have been liaising with an organisation, company, or contractor and they have sent you an invoice, please select this section of the form to request that the Finance Office pays the invoice for you. 

Head to the Payment Request Form. 

Provide the information requested and then select Invoice from the drop down box.

Answer each of the questions relating to your invoice.

Fill in the sort code and account number section even if the details are on the invoice itself. This is because we require the details to pull through on our spreadsheet.

Attach the invoice. Without this the payment will not be processed.

Once the form has been submitted, signatories will be contacted via email to approve the claim.

Once approved, the invoice will be paid directly to the organisation/individual.

If a group member needs to be reimbursed for a payment made on behalf of your group, please direct them to this section of the form. You can be reimbursed for a number of purchases including:

Fuel

Taxis

Train/Bus tickets

Ebay purchases

Food purchases

Printing

If there is an item you wish to purchase up front that does not fall in the above categories, please get in touch with finance first for confirmation that you will be able to be reimbursed. York SU reserves the right to decline claims for reimbursements for any purchases not pre-approved that do not feature on the list above. 

To request a reimbursement

Head to the Payment Request Form.

Provide the information requested and then select Reimbursement from the drop down box.

Answer each of the questions relating to your payment.

Once the form has been submitted, signatories will be contacted via email to approve the claim

Once approved, the claimant will then be reimbursed via their chosen payment method and the money will be deducted from the student group account